STEPS WE EXPECT YOU TO PREPARE BEFORE YOUR ARRIVAL

Koç Üniversitesi Mobil App

Koç Üniversitesi Mobil is the official mobile application of the university. It is designed to enhance the experience of university members with personalized information and easy access to online university services.

You can download the application from the links below.

• Android devices:
  https://play.google.com/store/apps/details?id=tr.edu.ku.
• iOS devices (iPhone and iPad):
  https://itunes.apple.com/app/id1555469897

For any technical issues, you can send an email to it@ku.edu.tr 

 

Visa

ANAMED fellows can enter Turkey with a Tourist Visa obtained through the e-Visa Application system which is a government portal run by the Ministry of Foreign Affairs of Turkey. To check if you are eligible for an e-Visa, click “Apply Now” on the e-Visa website (https://www.evisa.gov.tr/en) and select your nationality.

We’d like to draw your attention to Koç University’s International Community Office (ICO): https://ico.ku.edu.tr

The ICO website contains some useful information, and you should know that ICO staff are responsible for all formal issues concerning ANAMED fellow visas, residence permits, and other international community topics. We provide a link between you and the ICO, but it is the ICO staff that handle such things for all international members of the Koç University community. Please direct your visa and/or residence permit related questions to ICO ico@ku.edu.tr

Please note the following:

– Your passport must be valid at least for 1 year from the commencement of the fellowship period. Depending on your nationality, some additional requirements may need to be met. You will be informed of these after you select your nationality and travel dates.

– Citizens of countries who are allowed to enter Turkey with their national IDs in accordance with the “European Agreement on Regulations Governing the Movement of Persons between Member States of the Council of Europe” are exempted from this provision. However, each fellow must still bring with them a valid passport in order to apply for a residence permit for visits longer than 90 days.

– Please DO NOT lose your visa documents issued by the online system or given at the airport when you enter Turkey. Also please be sure to bring them with you on orientation day (Date To Be Announced).

 

Residence Permit Application

International researchers who are going to stay in Turkey for longer than their visa or visa exemption periods, usually 3 months, are legally obliged to apply for a researcher residence permit. International Community Services Office (ICO) attends to the legal obligations of each international researcher in collaboration with respective program and administrative offices from the moment of acceptance and official enrollment. Therefore, you will be applying for a Researcher Residence Permit (RRP) with the guidance and support of the ICO after signing your contract with ANAMED. ICO will individually reach you via e-mail for this purpose in late September. You can find the important notes and the steps below.

RRP Application Steps

1. Receive ICO instructions. The office will ask for some initial data for your online application form.
2. E-Mail the data it requests.
3. Collect the required documents listed in the e-mail.
4. Send photos of documents you collect to ICO so that it can check them. In your e-mail, inform the office to start your online application.
5. Visit ANAMED to pick an official file to file your application documents.
6. Visit the Provincial Migration Directorate (Address will be given) on your appointment date to submit your application file and provide your fingerprint. It is important to have your passport with you on your visit.

Important Documents related to RRP for Non-Turkish Fellows:

• Passport
• E-Visa document (Please do not lost your visa document)
• Previously issued residence permits (if any)
• 4 Biometric Photos

*Biometric photos should be relevant to the passport/visa format. They must be non-retouched, white-based, recent, 35×45 mm sized and full-seemed facial photograph is required.
* Please share a digital copy of your biometric photos with Yağmur Civan Uyanık.

Important Notes:

• All applicants must be present in Turkey at the time of application and evaluation.
• If the applicant departs from Turkey before their application gets evaluated, their application gets rejected automatically. If this is the case for you, please notify us. The evaluation process may take a minimum of two weeks after submitting the application files.
• The appointments are assigned approximately for the next or a couple of days after submitting the online application form.
• There are card fee payments that each applicant needs to pay in their name. For this transaction, each dependent must have either a tax ID number or a foreigner ID number that starts with 99. To learn how to obtain a tax ID number, please check out the following link: https://ico.ku.edu.tr/resources/tax-id/
• You will need to be at the Migration Directorate to submit your application file and provide fingerprints on your assigned appointment date. You have to cooperate with the ICO during the application process. It is very crucial to keep in touch.

 

Good to Know

• ICO’s website contains all the useful information needed for a proper transition to your new life in Istanbul, Turkey.
• It is highly recommended to check out the resources on its website. Recommended ones are as follows:
• Newcomers’ Guide (Updated version will be available by August 5th, 2022)
• Life at Koç University & Istanbul
• Health & Emergency
• Transportation
• Housing
• Tax ID
• After Receiving Your Residence Permit Card
• Registering Mobile Phones
• Learn & Practice Turkish
• Explore Istanbul
• Monthly Newsletter

*The office is also very active on Instagram. We highly recommend you follow them: @icokocuniv

ANAMED ADDRESS:

Koç University Research Center for Anatolian Civilizations (ANAMED)
İstiklal Caddesi No: 181, Merkez Han Beyoğlu / İstanbul

T: + 90 212 393 6000
F: + 90 212 245 1761
E: anamed_info@ku.edu.tr

GETTING TO ANAMED FROM ISTANBUL AIRPORT (IST) (European Side):

There are many ways one can get from the Istanbul Airport to the Koç University Research Center for Anatolian Civilizations (ANAMED) in Beyoğlu (at the junction of İstiklal Caddesi and Nur-i Ziya Sokak). In order of fastest to slowest speeds, the routes include taxis, shuttle buses, and city buses.

>>TAXI

If you take a taxi (around 250–300 TL and ~45 minutes, depending on traffic), ask the driver to take you to “Odakule in Beyoğlu, Taksim”. Ask to be dropped on Meşrutiyet Caddesi, the street between the TRT Otoparkı and Odakule, just next to the Pera Museum. From there, walk through the corridor to İstiklal Caddesi. ANAMED is located right next to the Ziraat Bank to the left and across the street from Odakule (see Fig. 1 for the walking route). If you are inclined towards Google Maps, see here for convenience: https://goo.gl/maps/yP5KwhRk8QA2

 

 

 

 

 

 

 

 

Fig. 1: Walking Routes to ANAMED

 

>> HAVAİST SHUTTLE BUS – Every half hour

If you take a HAVAİST shuttle bus (52 TL (luggage included) and ~95 minutes, depending on traffic), look for the “HAVAİST” buses at the exit of the airport. They run 24/7 for Beyoğlu/Taksim (see Fig. 2 for the timetable) and you can put your luggage in the undercarriage. Only a public transportation card (İstanbulKart) can be used to pay for travel on HAVAİST shuttle buses (see below for getting an İstanbulKart). The best place to get off is the last stop in front of the Point Hotel, just past Taksim Square (the “Havaist Taksim” stop). From there, you have two options. You can either take a taxi or walk. If you prefer to take a taxi, ask the driver to take you to “Odakule in Beyoğlu, Taksim”. Ask to be dropped on Meşrutiyet Caddesi, the street between the TRT Otoparkı and Odakule, just next to the Pera Museum. From there, walk through the corridor to İstiklal Caddesi. ANAMED is located right next to the Ziraat Bank to the left and across the street from Odakule (see Fig. 1 for the walking route). If you prefer to walk, however, go to Taksim Square, and walk down İstiklal Street until you see the ANAMED building. If you are inclined towards Google Maps, see here for convenience: https://goo.gl/maps/yP5KwhRk8QA2 

 

 

 

 

 

 

 

 

 

Fig. 2: Timetable for Havaist shuttle bus from Istanbul Airport to Taksim

>> CITY BUS – Every 15 minutes

One can also use city buses, which operate 24/7, but we discourage new ANAMED visitors from doing so. On the positive side, it may be slightly less expensive than other methods. On the negative side, it might be crowded and rather circuitous, and it may require you to walk and use staircases if elevators or escalators are out of order (with İstanbulKart the average cost is 8 TL/person/ride; see below for how to get an İstanbulKart). If you prefer city buses, however, you should take İST-19, which will take you from Istanbul Airport to Abdülhak Hamit Street, Taksim, in 100 minutes. Click here for the timetable of İST-19. The best place to get off is the last stop in front of the Point Hotel, just past Taksim Square. From there, you have two options. You can either take a taxi or walk. If you prefer to take a taxi, ask the driver to take you to “Odakule in Beyoğlu, Taksim”. Ask to be dropped on Meşrutiyet Caddesi, the street between the TRT Otoparkı and Odakule, just next to the Pera Museum. From there, walk through the corridor to İstiklal Caddesi. ANAMED is located right next to the Ziraat Bank to the left and across the street from Odakule (see Fig. 1 for the walking route). If you prefer to walk, however, go to Taksim Square, and walk down İstiklal Street until you see the ANAMED building. If you are inclined towards Google Maps, see here for convenience:
https://goo.gl/maps/yP5KwhRk8QA2

 

GETTING TO ANAMED FROM SABİHA GÖKÇEN AIRPORT (SAW) (Asian Side): 

The Sabiha Gökçen Airport is located on the Asian side of Istanbul (see Fig. 3).  

>> TAXI

Unless money and time are no concern, we discourage taking taxis from Sabiha Gökçen Airport. The ride to Beyoğlu may take more than an hour and may cost more than 300 TL, depending on traffic and route. 

>> HAVABÜS SHUTTLE BUS – Every half hour

If you take a Havabüs shuttle bus (around 50 TL (luggage included) and ~90 minutes, depending on traffic), look for the “Havabüs” buses at the exit of the airport. They leave every 30 minutes for Beyoğlu/Taksim between 04:00 and 01:00 and you can put your luggage in the undercarriage. The best place to get off is the last stop in front of the Point Hotel, just past Taksim Square. From there you can take a taxi or walk down Meşrutiyet Caddesi past the British Consulate and reach Odakule. From there, walk through the corridor to İstiklal Cd. ANAMED is located right next to the Ziraat Bankası to the left and across the street from Odakule (see Fig. 1 for the walking route). Click here for the timetable of HAVABÜS shuttle buses. If you are inclined towards Google Maps, see here for convenience:
https://goo.gl/maps/DoUVeqbM6CR2

 

 

 

 

 

 

 

 

 

Fig. 3: Route from Sabiha Gökçen International Airport to Beyoğlu

> > METRO and CITY BUS

The options are not good, and we discourage them for all new ANAMED visitors. 

How to Get an İstanbulKart:

İstanbulKart (Istanbul Card) is in essence an all-round public transportation boarding pass. It is worth getting one if you plan to use public transportation multiple times during your stay in Istanbul (which you likely will). There are quite a few advantages to getting an İstanbulKart versus using tokens or a ticket each time you use public transportation. This single card enables you to pay for multiple types of transportation: the metro, buses, ferries, funiculars, and tramways (even the nostalgic one running along İstiklal Caddesi). Moreover, most of these transportation types no longer accept cash payments, so you’ll have to buy some kind of token or ticket before boarding anyway. The İstanbulKart is a prepaid and rechargeable card. This means you don’t have to stand in line (and maybe miss the bus or tram) to get a valid boarding pass each time you plan to make use of public transportation. Uploading credits can be done at designated machines found at most metro and tram stations. 

The easiest way to get the İstanbulKart is at major transit stops such as the airport, Sultanahmet, and Eminönü. To buy an İstanbulKart, you need to pay a non-refundable 25 TL fee (for the actual card and the service), and of course an amount of your choice to load onto the card. 

ANAMED consists of three renovated buildings:

A Block
(the Merkez Han, with gallery, library, and office facilities),  

B Block
(with lounge, gallery, library, and office facilities), and 

C Block
(the residential block), restricted to residential fellows’ use.

The main (public) entrance is a door to the Merkez Han on İstiklal Caddesi (where there are signs for other affiliates as well).

 

The most direct entrance to the residential block is a door at No. 5 Nur–i Ziya Street, just across from Odakule; it is restricted to residential fellows’ use. The Merkez Han door is closed at night, so late-night arrivals must use the No. 5 Nur-i Ziya Street entrance. The Nur-i Ziya entrance is open and staffed by security around the clock.

All fellows will receive electronic access cards from security at C Block when they first arrive. These cards give access to the ANAMED building, individual rooms, residential areas, and main doors to the upper level(s) of A Block. Do not lend your card to anyone. Replacement cards cost 20TL and will be deducted from stipends. Security staff are posted at the Nur-i Ziya and İstiklal doors 24 hours a day, 7 days a week and patrol the premises on an hourly basis at night. If security staff leaves their station for a few minutes to use the restrooms or for some other purpose, they will lock the entrance door temporarily. In addition, 24 closed-circuit TV cameras monitor all areas, including the roof terrace. Unfortunately, the Beyoğlu area has its share of crime. Please report any and all suspicious activity to security guards and/or Mukaddes Gül and Ayşen Kodan. ANAMED has a fire alarm system. In cases of emergency, all locked doors are automatically opened.
*All fellows, their companions, and guests must be fully vaccinated to enter the building.

ANAMED OFFICES & STAFF

ANAMED administrative offices are located on the 4th floor of A Block. ANAMED offices are open 8:30 AM–4:30 PM Monday–Friday, with a one-hour lunch break between 12:30-13:30 PM. Telephone contact information for our team is as follows: 

Please use the following mobile numbers only in case of emergency during non-business hours: 

Duygu Tarkan : 0549 784 60 23 (for ALL fellowship-related matters) 

Yağmur Civan Uyanık: 0549 831 95 96 (for ALL fellowship-related matters) 

Ayşen Kodan   : 0549 791 98 16 (for ONLY building-related matters)

Mukaddes Gül : 0549 562 70 82 (If you CANNOT REACH Ayşen Kodan for building-related matters)

 

ANAMED is also staffed by technicians from Siemens, cleaning staff from EuroServe, and security guards from Tepe Security. The technicians’ office is located on the first floor of B Block. During weekdays one technician is on duty at ANAMED between 7:30 AM–10:00 PM. On weekends and holidays, the technician’s hours are 8:00 AM–6:00 PM. The cleaning staff works Monday–Friday 8:00–5:30, with a one-hour lunch break. A small board posted next to the mailboxes in the lounge (B Block, -1) provides the names and pictures of ANAMED technicians, cleaning staff, and security. Unless there is an after-hours or weekend emergency, please communicate needs and desires relating to cleaning and repairs directly to Ayşen Kodan, and NOT to other ANAMED personnel. 

For more information you can read our 2021 Summer and  2022 Winter newsletters. 

If you would like to stay updated about ANAMED, please follow our social media accounts.

AFFILIATED INSTITUTIONS 

ANAMED shares its premises and offices with several other institutions. These include the following: 

The Netherlands Institute in Turkey (NIT)
The Netherlands Institute in Turkey (NIT) is a private, independent research institute and library (www.nit-istanbul.org). NIT has its offices on the 1st floor of A Block (the Merkez Han). The 1st floor of B block houses the NIT library. NIT library hours are Monday–Friday, 10:00 AM–5:00 PM.

 

The Turkish Institute of Archaeology (TEBE)
The Turkish Institute of Archaeology (TEBE) is an independent research institute and library (www.turkinst.org). TEBE has its offices and library on the 2nd floor of B Block. 

 

The Turkish Foundation for Underwater Archaeology (TINA)
The Turkish Foundation for Underwater Archaeology is a group of underwater archaeological enthusiasts and researchers interested in fostering underwater archaeological research in Turkey and introducing its results to the world public. TINA has its office on the 3rd floor of A Block.

 

American Research Institute in Turkey (ARIT)
The main office and library collection of ARIT’s Istanbul branch is located on the 2nd floor of A Block (the Merkez Han) in the ANAMED Library (http://ccat.sas.upenn.edu/ARIT/IstanbulCenter.html). The ARIT library is open during the same hours as the ANAMED Library. The ARIT office is in the library and is open workday afternoons: Monday–Friday: 12:30–17:30.

 

FELLOWS’ ROOMS 

ANAMED residential facilities are for fellows and their accompanying spouses/partners. Hereafter, accompanying spouses/partners refers to dependents indicated in your acceptance letter. 
* Fellows can check in to their rooms up to two days before the start of the fellowship term.

 

 

All rooms are furnished with a bed, closet, desk, chair, telephone, TV, and bathroom. While rooms are provided also with a kettle, a refrigerator, microwave, and a set of two cups, glasses, plates, cutlery, etc., cooking in rooms is strictly prohibited. If you would like to cook a meal, please use the kitchen (B Block, -1). Fellows are responsible for their own incidentals (e.g., paper towels, toilet paper), as well as for ordering their own drinking water (guidance for which is available from the security guards). 

Each room is furnished with its own room-specific heating, cooling, and ventilation unit. If you have trouble operating your unit, please contact Ayşen Kodan for instructions or repairs. 

ANAMED custodial staff cleans fellows’ rooms twice a week and changes sheets and towels once a week at regularly scheduled times. Ayşen Kodan will share the cleaning schedule by email at the beginning of the semester. Regular cleaning of the rooms is essential for maintenance of the building as well as public health. By signing the contract, ANAMED residential fellows agree to this weekly cleaning schedule and CANNOT refuse service. 

Trash and toilet-paper bins in fellows’ rooms are emptied during the weekly cleaning. Fellows may use the containers on each floor for additional trash. It is difficult to clean rooms in which surfaces are covered with clothing or personal effects. Custodial staff may slightly rearrange your belongings if they interfere with cleaning tools or prevent cleaning processes. For the well-being of all, fellows are required to observe basic rules and practices of hygiene.

 

 

 

 

The historical Merkez Han building is located on İstiklal Caddesi which, while providing many advantages being located in the center of the city, can also be very noisy. The voices of street musicians and the noise from bars in the evenings can cause discomfort.

 

 

 

 

 

*We advise that you bring high-quality ear plugs and/ or noise-cancelling headphones in case you are sensitive to such disturbances.

Telephone

Each room is equipped with a telephone.  

Making In-House Calls

The standard phone is only available for internal calls. You can call offices or rooms directly. For office numbers please see the personnel list above. If you want to call one of the rooms, you must add zeroes in front of the room number to create a 3-digit room number (e.g., dial “001” for Room 1 and “025” for Room 25). 

Receiving Calls

The telephone is open to receive international and local calls. In order to receive calls, provide the main number of the information desk, “90 212 393 60 00”, from which connections can be made to your room. Alternatively, provide the direct number to your room: replace the “0 00” at the end of the main number with your 3-digit room number (e.g., dial “90 212 393 60 01” for Room 1 and “90 212 393 60 25” for Room 25). 

Making Outside Local and/or International Calls

If you want to make outside calls (whether local or international), you should first contact Ayşen Kodan to arrange for invoicing and the opening of the line. Once this is arranged, dial “9” to get an outside line before dialing the rest of the phone number. 

Television

The TV is provided with basic Digiturk cable service. If you have problems operating your remote control or navigating Digiturk’s menus, please contact Ayşen Kodan. Please respect the research environment of ANAMED by keeping volumes low. 

Check-out procedure

Fellows can stay up to two extra days after the end of the fellowship term. Extra time beyond this will not be possible; requests should be avoided.  

To complete the check-out procedure, each fellow must return to Duygu Tarkan his/her (1) meal card, (2) Koç University ID card, (3) mobile phone, and (4) Library exit form
AND,
Must return to the main security office (-1 floor, Nur-I Ziya entrance) or the reception desk his/her (1) building access card, (2) room key card, and (3) study room key.  

ANAMED has no surplus storage space. Therefore, fellows must take all belongings with them at or before the time of check-out. Custodial staff will remove and discard any items left in rooms immediately after check-out. ANAMED staff is not responsible for any items left in rooms after check-out.  

Toilets

All ANAMED bathrooms (including those in Fellows’ rooms) contain receptacles for used toilet paper. DO NOT FLUSH toilet paper or anything else down toilets, as clogging will cause the catastrophic failure of the system. 

Kitchen

A small kitchen located on the basement floor of B block (-1) is available for use by fellows. ANAMED provides pots, pans, plates, and other cooking and eating implements for use by fellows. Those who take advantage of the kitchen need to respect some rules of common usage: 

• Keep no personal food nor cooking-related items in the kitchen (these should be stored in fellows’ rooms) 
• Use only the stove, microwave, and/or small oven: do not use the large oven
• Return any items removed from the kitchen immediately after use,
• Clean, dry, and re-shelve used kitchen items immediately after use,
• Clean any and all kitchen surfaces and areas immediately after use,
• Inform staff of any items you damage or brake immediately (replacements will be charged against monthly stipends). 

Laundry

The Laundry room is located on the basement floor of A Block (-1) and is furnished with two washers, dryers, irons, and an ironing board for the free use of fellows and spouses/partners. Fellows will have access to this room from 08:30 to 22:00 daily. Fellows are responsible for their own detergent, fabric softener, etc. 

Fellows should use the sign-up sheets posted in the laundry room to reserve the machines and are requested to limit their use of any one machine to two consecutive two-hour periods per day. Please make sure to clean the lint filters after every use of the dryer and to keep the laundry area as clean as possible. If there are any problems with the machines, please report them immediately to Ayşen Kodan. Guests to ANAMED are invited to use the laundry service at Pertek on Meşrutiyet Caddesi No:61 (www.pertekkurutemizleme.com.tr), very close to ANAMED. Pertek is also recommended for dry cleaning.

GUEST ROOMS & GUEST POLICY

BURAYA BİŞİ EKLE

FACILITIES & ASSOCIATED POLICIES

Common Areas & Lounge

In each of its many common areas, please respect the collegial research environment of ANAMED by keeping conversation and TV volumes low, restricting mobile phone usage, and generally being considerate of others. Telephone usage of any kind in the fellows’ study room and libraries is strictly prohibited.

 

The lounge (B Block, -1) is reserved for fellows and staff. Wednesday teas and related talks may be held in this venue. It is furnished with a television set, newspapers, and magazines. Avoid unnecessarily loud noise and be courteous of others while using the lounge. Should fellows decide to turn on the TV, the volume should be kept very low.

Environmental Archaeology Working Space 

A new ANAMED initiative in Environmental Archaeology aims to develop institutional expertise, collaborate with ongoing Koç University research projects, and offer workshops and training programs in this important field that offers significant opportunities to enrich understandings of Anatolian civilizations across all periods.

 

 

The Training room is located next to the Lounge (B Block -1) and houses growing botanical and zoological reference collections, two stereomicroscopes, one polarized & reflected-light microscope, twelve binocular training microscopes, and associated research tools and equipment. This room is accessible only with special key cards because of the sensitivity of the materials it contains.

Fellows who wish to use this room to work on collections and/or their own archaeological materials should contact Duygu Tarkan to obtain authorization.

Terraces

The terraces of ANAMED have fine views of the Golden Horn and Sea of Marmara, lighting, and seating. The use of the terraces is restricted to ANAMED fellows, their spouses/partners, staff, to NIT staff, and to KU affiliates.

 

 

3rd Floor (Academic Floor)

The entire 3^rd floor is reserved for fellows and is open 24/7. The floor consists of the Fellows’ Study Room, Seminar Room, and Small and Large Meeting rooms.

 

Basic information-technology support will be available through the Koç University IT office; secretarial services and office supplies are NOT provided. For the printers, fellows should bring their OWN paper.

During office hours, tea, coffee, and water will be available outside the study room on the 3^rd floor free of charge. These resources are for the community and should not be taken to fellows’ rooms for private use. The bulletin boards outside the study room are used for conference, symposium, and lecture announcements. 

The Fellows’ Study Room is located on the 3^rd floor of A Block, with study desks and lockers for all fellows, a white board, and a printer.

The Small Meeting Room is located on the 3^rd floor of A block and is reserved for Project Fellows ONLY.

The Large Meeting Room is located on the 3^rd floor of A block. Fellows and KU affiliates must make reservations with Ayşen Kodan in advance of requested meetings. Due to the pandemic, participants should not number more than 5 people and should be kept to 1.5 hours or less.

The Seminar Room is located on the 3^rd floor of A Block. Although this room is normally used for academic workshops/classes, conferences, and meetings, due to the pandemic, it will be left open to fellows’ use, in addition to the study room, to enable appropriate social distancing.

Auditorium

A ~130 seat auditorium is located on the basement floor of C Block (-2). Usage policies under pandemic conditions are under development.

 

 

Smoking Policy

Smoking in any interior ANAMED space, public or private, is strictly prohibited. Smokers are invited to smoke outside, either on a roof terrace or outside the Nur-i Ziya door.
*Smoking in fellows’ rooms is strictly prohibited for reasons of safety and courtesy.

Pet Policy

ANAMED has a no-pet policy.

THE ANAMED LIBRARY

The ANAMED Library is a specialized library, in line the with the subject fields of the research center. The ANAMED Library hosts a print collection of nearly 28,000 items and about 60,000 electronic journals. As a branch of the Koç University Suna Kıraç Library, it benefits from a wide range of print
and electronic resources, services, and tools. All ANAMED library users have access to 124 databases, 200,000 e-books, and more than 30 digital collections.
The ANAMED Library primarily serves the ANAMED Fellows and all Koç University (KU) members but is also open to external users (post-graduate researchers, academicians, and independent researchers). Apart from the ANAMED Library, ANAMED also hosts the American Research Institute in Turkey (ARIT) and Turkish Institute of Archaeology (TEBE) library collections within the main library, as well as the Netherlands Institute in Turkey (NIT) library on the 1st floor. All ANAMED libraries are supported by Çiğdem Yıldırım (Head of ANAMED Library),  Nathalie Defne Gier (ANAMED Branch Librarian), and Irem Ünal (NIT Branch Librarian). Library staff is responsible for the daily operations of the libraries, but their main goal is to support the information needs of the users, providing them access to resources, assisting with their research, and offering trainings in collaboration with the KU main library staff.

 

 

Fellows can browse the e-journals collection, search for material in the databases, find ppublications of KU faculty members through the Institutional Repository, search the Libguides for online manuals on subjects of interest, watch recorded library webinars on various topics through the video hub, request a research consultation appointment from the ANAMED Library staff or another reference librarian using the electronic form, request articles that are not included in the library collection using the “article request” service, and follow the instructions calendar to find and attend all offered library
instructions and seminars.
Fellows can contact the library at anamedlibrary@ku.edu.tr and the library staff directly at:

• Çiğdem Yıldırım cyildirim@ku.edu.tr
• Defne Nathalie Gier dgier@ku.edu.tr
• Irem Ünal irunal@ku.edu.tr

All ANAMED fellows are required to donate to the ANAMED Library copies of scholarly productions (books, reports, off-print articles, documentaries, etc.) resulting directly from ANAMED support. Fellows are strongly encouraged to continue to improve the collections with donations of their other work.

Library Rules

– Users should be careful on maintaining silence in the library. Listening to music or watching videos with high volume (even with headphones) is not allowed.
– It is forbidden to make phone calls or speak loudly in the library area and outside glass doors which do not have any sound insulation.
– The library is designated for individual study. Group work is not allowed.
– It is forbidden to consume food or beverages in the library except from closed plastic bottles and secured tumblers. Glasses are not available for the water dispenser.
– All fellows are obliged to obey the restrictions arising from copyright laws. They cannot scan or copy entire volumes.
– Fellows cannot bring occasional guests to the library.
Books cannot be taken out of the library in off-hours.
– Used materials should be left on the tables. They shouldn’t be re-shelved by the users. At the end of the day, materials on the tables are counted before they are shelved in order to keep internal use statistics.
– Fellows should not leave the books they need to use again on the “Books in Use” shelves which are reserved for ANAMED Library external members. Fellows can check out books and keep them in study rooms.

Computer Facilities

The library has five desktop computers for general use. Otherwise, ANAMED Fellows are expected to bring and use their own computers.

Photocopy, Printing, and Scanning Facilities

The library has a photocopy machine, printer, and scanner. Printing is free for fellows, but you are kindly asked to keep your printing to reasonable limits. In case of excessive use of paper, the printing policy may be revised with required deductions from fellows’ stipends.

More details on library resources and services will be provided during the library orientation session.

*Follow ANAMED Library on social media for updates and announcements:
ANAMED Library Twitter & ANAMED Library Instagram

Internet

The entire ANAMED environment has wireless internet. In order to connect to Wifi, you will need to use the guest account until your KU accounts are activated.

To connect to the wireless network please follow these instructions:

1.Find and connect to the “ANAMED_Guest” wireless SSID.

2. Open a web browser (e.g., Firefox, Chrome, Safari) and try to access any web page (e.g., www.ku.edu.tr).

3. You will automatically be directed to the login page.

4. If you are already a registered user, enter your username and password, and then click Login. If you are not a registered user, click the “Register” button.

5. On the New User page that opens, enter your First & Last Name, your GSM Number (to which a username and password will be sent via SMS), your E-mail Address, and the Internet Key. (Please contact ANAMED’s IT Specialist, Murat Türk (mturk@ku.edu.tr) for the Internet Key.)

 

6. You will be automatically directed to the web page you originally requested in step 2.

7. On the login screen that comes up, type the username and password you received via SMS to your phone and click Login. The password field is case-sensitive.

8. If you cannot successfully connect using the above steps, please contact staff at the lobby or library information desk.

Once you have activated your KU Mail accounts, you can leave the “ANAMED_GUEST” SSID and connect directly to the “KU” SSID with your email and password.

If you have further questions, please contact ANAMED IT Specialist Murat Türk (mturk@ku.edu.tr). Fellows who use Skype or other internet telephone services must restrict their usage of said services to their rooms. ANAMED does not welcome downloading of movies and related files.

KU E-MAILS

Each Fellow will be given a Koç University e-mail account that can be managed via Gmail. Messages from ANAMED and Koç University staff will be sent to your personal (non-KU) email address(es) before and after the fellowship term. During the fellowship term, Koç University email addresses SHOULD SERVE AS YOUR PRIMARY EMAIL for all correspondence with ANAMED and university staff and for access to university resources. Please do not use your personal accounts.

For all correspondences with ANAMED Staff, please compose a new email for each question or topic about which you are writing and include the relevant topic in the “subject” section. Do not continue a previously sent e-mail correspondence chain.

Please note that your Koç University e-mail will be available only until 30 June 2023, after which no extension is possible. Please make sure to transfer desired mail and attachments to another account before this date.

Please enter the My KU page by following http://my.ku.edu.tr/ and choose MY KU Gmail as shown in the screen shot.

 

 

 

 

 

 

 

 

The initial password of your email can be found attached to the message with which you received this packet.

You can change your password by following: https://home.ku.edu.tr/password/

 

* New Password

• Should be between 12-24 characters,

• It must contain 1 uppercase letter,

• 1 must contain numeric characters,

1 Must contain special characters (period, comma, question mark, exclamation point, etc.)

• It must be different from your last 5 passwords,

• Must not include your name and surname.

 

* KU NetID refers to the part of your email address before the @ sign, and it is your online ID in KU. For example, the KU NetID of the “anamedfellow22@ku.edu.tr” email account is “anamedfellow22”. You will use your KUNetID for connecting to all Koç University Online Resources.

VPN ACCESS

Fellows can access the KU network via the Pulse Secure client, a Virtual Private Network (VPN) software, allowing access to on-campus resources and departmental networks away from campus.

Install and configure Pulse Secure VPN client on Windows

• Download the latest certified version of Pulse Secure installer
  Windows 32 bit   |   Windows 64 bit
• Run the downloaded installer. Follow the instructions to install Pulse Secure.
• Once it is installed, open the Pulse Secure app and configure it.

•  Click on the plus sign (+) to add a new connection.

• Enter the desired name (ex: KU VPN) and the Server URL: vpn.ku.edu.tr.

• Click the Connect button and enter your KU NetID and Password.

• An example successful connection screen is shown below

Install and configure Pulse Secure VPN client on macOS

• Download the latest certified version of Pulse Secure installer for macOS

• Run the downloaded installer. Follow the instructions to install Pulse Secure.

• Once it is installed, open the Pulse Secure app and configure it.

• Click on the plus sign (+) to add a new connection. Enter the desired name and the Server URL: vpn.ku.edu.tr

• Click the Connect button and enter your KU NetID and password.

• Check whether the VPN connection is up.

If you want to connect your mobile devices (running iOS or Android) and/or if you are using other operating systems (such as Linux) please contact IT Specialist Murat Türk (mturk@ku.edu.tr).

ONLINE MEETINGS

KU offers a variety of conferencing tools to facilitate collaboration with colleagues across campus or around the world without traveling.

Microsoft Teams will be used for daily one-on-one and group communication and file sharing, and Zoom will be used for meetings and presentations.

Microsoft Teams is a unified communications platform combining modern online meeting / teaching technology with enterprise level persistent chat, file storage and collaboration, and application integration. Easily add Teams meetings to your events using native integration with Microsoft Outlook. Collaborate with peers, guests, students in (class) meetings, even if they are outside Koç University. Securely record and store your meetings with cloud-based storage in Microsoft Stream.

• Log-in to Microsoft Teams from your web browser. Sign in with your KU NetID and Password

Start a chat in Teams:

You start one-on-one and group chats the same way: by selecting New chat at the top of your chat list.

• Download the Microsoft Teams App (choose your operating system)

• Hardware requirements for the Microsoft Teams App

Start a one-on-one chat:

• Once you’ve selected New chat and entered the person’s name, compose your message in the box at the bottom of the chat. To open your formatting options, select Format beneath the box where you type your message.

• When you’re ready, select Send . This starts the chat.

• You can also start a one-on-one chat from someone’s profile card. Open it by clicking their picture in a channel or from a search.

Share a file in Teams

There are a couple ways to upload files to Teams. Once you upload a file, you
can also share a link to it. That way, you don’t have to upload multiple copies of the same file to share it in different places.

Select Choose file beneath the box where you type a message. This will upload a copy of your original file. You can also upload a file by going to the Files tab of a chat and select Share.

You’ll have access to files from your computer, OneDrive for Business account, and any third-party cloud storage you or your admin have added to Teams.

Share a file with your team in a channel

Choose file beneath the box where you type your message in a channel, or go to the Files tab and select Upload.

There are a few ways to share a file that’s already been uploaded to Teams. To access all files you’ve recently opened and your OneDrive, tap More > Files.

To share within Teams, go to the file you want and tap More options > Share. From there, you can search by person or group name in the Chat tab. The Channel tab will show a list of teams and channels, tap the channel you want to share with.

Other share options are Copy link—this lets you share a link outside of Teams and Send a copy,
which will download a copy of the file to your phone that you can then choose how you want to share the file.

Zoom offers remote services for video conferencing, online meetings, chat, and mobile collaboration. Zoom is the default tool to online presentations at Koç University.

• Download Zoom client here.

• In the Apple App Store or the Google Play store, search for “zoom” and install the Zoom Cloud Meetings app.

•  Login to your Zoom account

• Go to the Koç University Zoom sign in page: https://kocun.zoom.us/

• Sign in with “SSO Sign In”

• Use your KU NetID and Password.

• Joining a meeting
Each meeting has a unique 9, 10, or 11-digit number called a meeting ID that will be required to join a Zoom meeting. If you are joining via telephone, you will need the teleconferencing number provided in the invite.

For PC/Windows

• Open the Zoom desktop client.

• Join a meeting using one of these methods:

• Click Join a Meeting if you want to join without signing in.

• Sign in to Zoom then click Join.

• Enter the meeting ID number and your display name.

• If you’re signed in, change your name if you don’t want your default name to appear.

• If you’re not signed in, enter a display name.

• Select if you would like to connect audio and/or video and click Join.
For MAC/iOS 1. Open the Zoom mobile app. If you have not downloaded the Zoom mobile app yet, you can download it from the App Store.

• Join a meeting using one of these methods:

• Tap Join a Meeting if you want to join without signing in.

• Sign in to Zoom then tap Join.

• Enter the meeting ID number and your display name.

• If you’re signed in, change your name if you don’t want your default name to appear.

• If you’re not signed in, enter a display name.

• Select if you would like to connect audio and/or video and select Join.

GSM and Mobile Phones

ANAMED provides a GSM and a mobile phone to fellows. The phones are able to activate your KU and bank accounts. They are not functional smart phones. They will be distributed by Murat Türk in return for signed agreements on the first day of orientation. Fellows who already have a Turkish GSM are required to provide their mobile phone numbers to Duygu Tarkan (on 26 September 2022) and state that they do not wish to take advantage of phones provided by ANAMED.

Online and mobile phone activation is required in administrative registration processes such as health insurance and online use of bank accounts. Therefore, fellows who do not have a Turkish GSM are required to use these phones. ANAMED will also use these phones for calls during the fellowship and for group communications (e.g., Teams groups).

* Please do not change password of the GSM card.
* There should not be a screen lock (pattern, password, etc.) on the phone.
* Please do not reset the phone.

 

Mail

The mailing address of ANAMED is as follows:
Research Center for Anatolian Civilizations, Koç University
İstiklal Caddesi No:181 Merkez Han
Beyoğlu, 34433
Istanbul, Turkey

For express mail, the address is:
Research Center for Anatolian Civilizations, Koç University
İstiklal Caddesi Nur-i Ziya Sok. No:5
Beyoğlu, 34433
Istanbul, Turkey

Mailboxes for all fellows are located in the ANAMED Lounge on the basement level of B Block (-1).

ANAMED staff will check the post office box frequently and place mail for fellows in these boxes.

FELLOW RESPONSIBILITIES

RESEARCH RELATED:

Residence and Research in Istanbul

By accepting an ANAMED fellowship, Residential and Non-Residential fellows agree to spend the fellowship period residing at ANAMED (or outside ANAMED in İstanbul), to devote themselves to the research proposed in their fellowship application and to participate fully in the activities and intellectual life of ANAMED, including weekly teas, lectures, meetings, conferences, workshops, and related functions. Fellows must inform the Director immediately if the proposed research project is interrupted or altered or if they are granted another fellowship during the ANAMED academic year.
ANAMED reserves the right to alter or cancel the fellowship if the fellow fails to fulfill the conditions stipulated above.

Holidays/Breaks

Full-term ANAMED fellows must be in residence between 26 September 2022 and 15 June 2023. Fellows are allowed to take up to two weeks of winter vacation at a time of their choosing between 20 December 2022 and 31 January 2023. Please make written or emailed travel requests to the Director
in a timely fashion, at least a week in advance, if not more (with Cc to Duygu Tarkan).

Research-Related Travel

When at all possible, research-related travel should be scheduled for those periods when ANAMED is not in session. All absences from ANAMED – whether research-related or other, within or outside Turkey – must be approved in advance and in writing (or email) by the Director (with Cc to Duygu Tarkan). Fellows absent from ANAMED without prior permission are not entitled to receive full monthly stipends. ANAMED also reserves the right to make cuts in fellowship payments if a fellow’s absences exceed 30 days in total. For one-term fellows, the total number of absences cannot exceed 15 days.

Regularly Scheduled Events

Orientation Week

All fellows must be present during the first week of the fellowship term to attend the events and programs of the orientation week. During the week, fellows will be introduced to ANAMED and its surroundings as well as Koç University and its academic community. All bureaucratic procedures
necessary for tax registration, bank accounts, and health insurance will be completed throughout this week. There will be no additional tours or info sessions, even for fellows who miss orientation week; in such cases fellows will have to collect the required documents and make applications at appropriate government offices either on their own or with delay, which may result in delay of registration and stipend payment periods.
* Please click on the link for Orientation Week Schedule.

Wednesday Teas

Fellows are expected to attend Wednesday Teas throughout the year in the ANAMED lounge (B Block, -1). Fellows are encouraged to meet and socialize as well as to share ideas about their work and research experiences with peer fellows and other scholars. To enrich intellectual exchanges, Koç University faculty and graduate students are invited to Wednesday Teas. “In-house fellows’ presentations” will follow tea throughout the fall term and into the beginning of spring term.

* Wednesday Teas are currently planned to be organized in an in-person format, but this may change to a hybrid or online format depending on pandemic precautions. 

In-House Research Presentations

Fellows are expected to present on their proposed research at least once at a Wednesday Tea with a 15– 20-minute informal presentation focusing on research questions and methodology as well as what makes your approach successful. Interested faculty and students from Koç University are invited to
attend. The event may also take a hybrid or online format to be shared via Zoom for the KU Community. The presentations will be recorded in zoom for later sharing on the ANAMED website and Youtube channel.
* The “In-House Research Presentations” program will be shared separately.

Reports

Fellows will be expected to submit reports on 1 December, 1 February, 1 April, 1 June on the progress of their work. Reports will be collected via an online form that will be shared ahead of time. Fellows will also be expected to contribute written updates when requested for use in ANAMED and Koç University social media.

Publications, Affiliations, and Acknowledgements

Fellows must submit copies of resultant work(s) to ANAMED (e.g., article offprints, books, lab results). In any and all publications resulting from research supported by an ANAMED fellowship, fellows should list “Research Center for Anatolian Studies, Koç University, Istanbul” among their affiliations. Fellows unable to list such an affiliation owing to their primary institutional affiliations should include in their acknowledgements “fellowship support from the Research Center for Anatolian Studies (ANAMED), Koç University, Istanbul”. Fellows must also actively participate in ANAMED’s fellow-research-tracking initiatives, including sharing ORCID, Scopus, and other researcher IDs, and entering publication data into designated bibliographic databases.

FELLOW RESPONSIBILITIES

ADMINISTRATIVE: 

Meals

ANAMED provides fellows five meals per week via a meal card at rates set by Koç University (the 2022 rate is 35.00 TL/meal) except during official and/or academic holidays. The SETCARD meal card will be pre-loaded each month by ANAMED. It can be used anywhere you see the sign:

Bank Accounts and Stipends

All fellows’ stipends will be deposited monthly on the first day of each month in bank accounts that will be set up for them at the YapıKredi Galatasaray branch, very close to ANAMED.
Fellows will receive their full monthly stipends in advance each month.
Fellows should make sure to bring extra cash and/or an ATM card with international banking privileges when they arrive in order to cover intervening costs until all bureaucratic procedures have been completed and their first stipends are deposited. The first stipends (September stipend as 0.5 month
+ October stipend as 1 month) will be paid around 15 October, as it will take time to open bank accounts and register them in the system. The stipend payments will continue to be paid on the first of each month as of November 2022.

Residence Permits

Koç University’s International Community Office (ICO) is responsible for all formal issues concerning ANAMED fellows’ visas, residence permits, and other international community topics. A staff member from the ICO, Duygu Tarkan and Yağmur Civan Uyanık will assist fellows during this process.
– For all residential fellows, ANAMED will be the address for residency permit purposes. Nonresidential fellows have to provide one of the following documents proving residency status before going to the Immigration Administration office: (1) a notarized rent contract; (2) a hotel
reservation; or (3) a notarized letter of commitment from a Turkish citizen host.
– Based on government rules, ANAMED cannot provide guidance for residence permits for unmarried partners. Turkish law prevents Koç University’s ICO (International Community Office) from assisting with the process of applying for their residence permits. They can apply for residence permits on their own, but they cannot show ANAMED (a Koç University facility) as their address.
– Legally married spouses/partners can enter Turkey with tourist visas and can get residence permits with them. If the fellow is residential, ANAMED’s address will be used for the partner’s residency permit. If the fellow is non-residential, they should also provide the necessary documentation for residency. Please note that fellows will also be required to show adequate
health insurance for their partners at the time application. All such visa, health insurance, and residence permit expenses are the responsibility of the fellow and/or her/his spouse/partner.
ANAMED may be able to help secure appointments and provide guidance at the Immigration Office but it will NOT be able to cover the costs of fellows’ partners.
– Note also that without a residence permit, partners (married or not) are able to stay at ANAMED for no longer than 90 days because tourist visas allow only 90-day stays in Turkey.

Health Insurance

Koç University provides limited health insurance to all ANAMED fellows through ALLIANZ, given that fellows meet all conditions necessary for insurability (including pre-existing conditions, age limits, etc.).
The currently available plan offered by ALLIANZ covers up to 2000 TL, covers general in-patient treatment and limited outpatient treatment, including medicines and advanced diagnostic methods, but does NOT include costs for pre-existing illnesses or preventive examinations. In case of need for
additional health care, it is the fellow’s own responsibility to arrange adequate personal insurance.
Please note that ANAMED is NOT able to pay the health insurance fees for accompanying partners. If a partner/spouse wishes to sign up for the Alliance Fellow-type Health insurance, university staff will provide assistance, but the cost of the insurance (based on age and health conditions) will be deducted
from the fellow’s stipend.

Research Permits

All foreign ANAMED fellows should enter Turkey on tourist visas. Both foreign and Turkish fellows are responsible for obtaining their own research permissions to work in museums, archives, etc. While ANAMED staff may be able to provide assistance, ANAMED remains outside this formal and individual research-permission process and thus bears no responsibility for fellows’ research undertaken in Turkey with research permissions.

Fellowship Travel Allowance

ANAMED reimburses fellows’ travel expenses for travel from their home residence to Istanbul at the beginning of the fellowship and for return travel at the end of the fellowship. The travel allowance is for one round-trip only and is calculated based on regions of travel, as stipulated in the mailing addresses provided on the application forms. Please see below:

a. Long-distance round-trip flights (US, Canada, etc.) can be reimbursed up to 15,000 TL
b. Short-distance round-trip flights (Europe, etc.) can be reimbursed up to 7,500 TL
c. Domestic round-trip flights can be reimbursed up to 2,000 TL

If buying two one-way tickets is more economical, this is also permissible. All tickets including bus, train, etc., and receipts for taxis must be submitted to Duygu Tarkan for reimbursement at the beginning of the fellowship. The travel allowance is not allocable to other travel or costs, not even for reimbursement of excess luggage. Please note that ANAMED does NOT cover travel costs for
accompanying dependents.
* For fall term and full-year fellows, all reimbursement requests related to Fellowship Travel Allowance must be submitted by 15 October 2022, using the envelope in your welcome packet that bears this date and your name.
* For spring term fellows, the deadline is 1 March 2023.

IMPORTANT NOTE:
* Please fill out the Expense Claim Form, and put it in your travel allowance envelope.
* Please submit your expenses with official e-ticket invoices.
* Please click on the link in order to get e-ticket invoice from your Turkish Airlines flight/s: https://ebiletfatura.turkishairlines.com/tk/en 
* Please click on the link in order to request your e-ticket invoice from the Pegasus flight/s: https://www.flypgs.com/en/write-to-us/invoice-statement-request

Research Budget

Each full-year fellow has an 8,000 TL research budget. Half-year fellows have a 4,000 TL research budget. Research budgets can be used for the following: books; research materials; photocopying; technical equipment such as hard drives, computers, scanners, etc.; research-related travel expenses within Turkey; and travel expenses for the presentation of papers at academic conferences during the period of the fellowship.
All expenses must be incurred during the term of the fellowship. As made clear elsewhere in this document, the director must approve all research-related travel.

* Please fill out the Expense Claim Form, and put it in your research budget envelope.
* Please submit your expenses with official invoice/s. 

Expense Reimbursement

For reimbursement of the approved expenses (travel and research), necessary documentation must be submitted to Duygu Tarkan. Reimbursement procedures involve Koç University’s Financial Office and can be quite lengthy. For the convenience of all, ANAMED asks fellows to submit receipts and other documentation in three reimbursement cycles, using three envelopes included in fellows’ welcome packs. For fall-term and full-year fellows, all reimbursement requests related to Fellowship Travel Allowance must be made by 15 October 2022. For spring-term fellows (and only for spring-term fellows), all reimbursement requests related to Fellowship Travel Allowance must be made by 1 March 2023. Travel allowance reimbursement requests should be submitted using the envelope in your welcome pack that bears one of these dates and your name. For all other fall-term research reimbursements, fellows must use the second envelope labeled with and to be submitted by 1 December 2022. All spring-term research reimbursement requests must be submitted using the third envelope, labelled with and to be submitted by 1 May 2023. Before submitting reimbursement requests, please fill-out the “Expense Claim Form” which will be included in your welcome pack and check that you have included all original receipts and documentation of purchases, and that e-receipts have been printed and are included in the envelope. No late submissions or additions will be accepted after the deadlines. Please note also that after request submission, ANAMED staff have no control over the duration of the reimbursement process, which can sometimes take up to six weeks for Koç University’s offices to complete.

* Please note that if an expense is incurred in a foreign currency, the reimbursement will be made in Turkish Lira according to Koç Holding’s fixed exchange rate.

IMPORTANT FELLOWSHIP DATES

2022
September 24–25 : Arrivals to ANAMED
September 26 : Beginning of Fall term
September 26–30 : ANAMED Orientation Week (see Orientation Schedule)
October 15 : Submission Deadline of Travel Allowance Expenditures
First stipend payment
October 29 : Republic Day / Holiday
December 1 : Submission Deadline of Research Budget expenditures
Submission of Mid Fall-Term Report
December 20–January 31 : Fellows are allowed to take up to two weeks of winter vacation at a time of their choosing between these dates

2023
January 1 : New Year’s Day / Holiday
February 1 : Beginning of ANAMED’s Spring Term Submission of Final Fall-Term Report
March 1 : Submission Deadline of Travel Allowance Expenditures (only for spring term fellows)
April 1 : Submission of Mid Spring-Term Report
April 20-23: Ramadan Feast / Holiday (the ANAMED Office will close)
April 23 : National Sovereignty and Children’s Day / Holiday
May 1 : Labor and Solidarity Day / Holiday
May 1 : Submission Deadline of Research Budget Expenditures
May 19 : Youth and Sports Day / Holiday
June 1 : Submission of Final Spring-Term Report
June 15 : End of Term
June 16–18 : Final Departures from the ANAMED